Trail to Eagle


Eagle Project

Workbook  located at –

  1. Meeting the Five Tests of an Acceptable Eagle Scout Service Project
    1. It provides sufficient opportunity to meet the Eagle Scout service project requirement. You must show that planning, development, and leadership will take place; and how the three factors will benefit a religious institution, a school, or your community.
    2. It appears to be feasible. You must show the project is realistic for you to carry out.
    3. Safety issues will be addressed. You must show you have an understanding of what must be done to guard against injury, and what will be done if someone gets hurt.
    4. Action steps for further detailed planning are included. You must make a list of key steps you will take to make sure your plan will have enough details so it can be carried out successfully.
    5. You are on the right track with a reasonable chance for a positive experience.
  2. Approval
    1. Scout will develop idea, consult with the beneficiary, and come up with a basic plan.
    2. Scout will complete the first section of the Eagle Scout Service Project Workbook.
    3. Scout will talk to unit leader and set up an Eagle Project Review meeting. Scout will have the first section of the Eagle Scout Service Project Workbook printed and ready for review.  Unit leader, Committee Chair, and Scout will be present.  Scout will present idea.  If not approved, Scout will update plans, make necessary changes, and meet again.  When approved, unit leader and committee chair will sign Eagle Scout Service Project Workbook approval page.
    4. Once approved, Scout will send an electronic copy of the workbook to Staley Cash, District Advancement Chair at
    5. Scout will then call or text Staley Cash (214-794-0337) to set up a time to discuss project and get final district approval. Staley will give a verbal approval, and will physically sign the document at the Board of Review.  This prevents the Scout for being delayed in starting the project.
    6. Scout will then obtain last signature on the page from beneficiary, and inform beneficiary that the project has been approved.
  3. Planning
    1. Scout will plan the project using the Eagle Scout Service Project Workbook second section. (take pictures all along the way)
    2. Scout will plan and run fundraisers as needed. If fundraising is necessary, Scout will get his fundraising efforts approved per the project workbook.  Once funds are raised and preparations made, Scout will organize and lead the troop to complete the project, and arrange any other volunteer help as needed to execute the plan.
  4. Reporting
    1. Once the project is completed, Scout will get signature from Beneficiary on Eagle Scout Service Project Workbook page stating that the project is complete.
    2. Scout will complete the Eagle Scout Service Project Workbook Reporting section.
    3. Scout will print out before and after photos and keep them with the notebook, along with all receipts and other planning documentation for the project. Locating it all in a binder helps expedite the Board of Review process.
  5. This completes the project.


  1. Application Submission.
    1. Eagle Candidate completes the PDF version of Eagle Application.
    2. Eagle Candidate lists contact information for the people listed for Requirement 2 (letters of recommendation).
    3. Eagle Candidate fills in dates including requirement 3 and 4 as best they can.
    4. Eagle Candidate will list Grand Total of hours listed in Eagle Scout Service Project Workbook for Requirement 5. Must match the hours listed in the Eagle Project Workbook.
    5. Eagle Candidate and unit leader meet for Requirement 6.
    6. Eagle Candidate submits electronic copy of Eagle Application and Essay to Unit Leader or Unit Committee.
  2. Unit Leader/Unit Committee requests letters of recommendation from people listed in Requirement 2.
  3. Unit Leader/Unit Committee advancement chair verifies dates listed for rank/merit badges using troop records/Internet Advancement.
  4. Council Pre-Approval
    1. Unit Leader/Unit Advancement Chair sends electronic copy of application to
      Staley Cash ( and
      Kember Madsen ( for council pre-approval.
    2. Unit Leader/Unit Committee Advancement Chair correct any errors that Kember finds.
    3. Kember will give approval.
  5. Scheduling the Eagle Board of Review
    1. Unit Leader will inform Eagle candidate that his application has been pre-approved, and will give the eagle candidate Staley Cash’s phone number (214-794-0337).
    2. Eagle Candidate will contact Staley Cash and make appointment for Board of Review.
    3. Eagle Candidate will pass this date on to Unit Leader.
    4. Unit Leader will identify board members and invite them to the Eagle Board of Review.
    5. As a rule of thumb, there should be 3 members or the BOR, not including Staley Cash. The Scoutmaster can sit in during the BOR, but will not be a participant.
    6. Unit Leader will ensure letters of recommendation are obtained by this date.
  6. The Eagle Board of Review
    1. Unit Leader will provide printed copy of eagle candidate application.
    2. Unit Leader will provide printed copy of letters of recommendation. Letters of recommendation should match the references on the Eagle Application.
    3. Eagle Candidate will provide Eagle Scout Service Project Workbook, with before and after photos and other items used to document the Eagle Project.
    4. Eagle Candidate will bring his Scout book for signature upon successful completion of the BOR.
    5. Eagle Candidate and Board members arrive in field uniforms (class A), if registered Scouters.
    6. Staley Cash will give brief instruction to the Board members before the BOR interview.
    7. Board of Review is held.
    8. Upon successful completion of the BOR, the Eagle Application is signed by board members, and given to Staley Cash.
    9. All other documentation is returned/given to the Eagle Scout.
  7. After completion of the Eagle Board of Review, the Eagle Candidate is an Eagle Scout.
    1. Staley Cash will submit paperwork to have awards prepared. Scout shop will notify Unit Leader when the award package is ready for pick up.
    2. Scout can now begin planning his Eagle Court of Honor.

Workbook  located at –


Serving the Youth of Hunt, Rains, Hopkins, and Delta Counties