Trail to Eagle

 

Eagle Project

Workbook  located at – http://www.scouting.org/scoutsource/BoyScouts/AdvancementandAwards/EagleWorkbookProcedures.aspx

  1. Meeting the Five Tests of an Acceptable Eagle Scout Service Project
    1. It provides sufficient opportunity to meet the Eagle Scout service project requirement. You must show that planning, development, and leadership will take place; and how the three factors will benefit a religious institution, a school, or your community.
    2. It appears to be feasible. You must show the project is realistic for you to carry out.
    3. Safety issues will be addressed. You must show you have an understanding of what must be done to guard against injury, and what will be done if someone gets hurt.
    4. Action steps for further detailed planning are included. You must make a list of key steps you will take to make sure your plan will have enough details so it can be carried out successfully.
    5. You are on the right track with a reasonable chance for a positive experience.
  2. Approval
    1. The Scout will develop an idea, consult with the beneficiary, and come up with a basic plan.
    2. The Scout will complete the first section of the Eagle Scout Service Project Workbook.
    3. The Scout will talk to unit leader and set up an Eagle Project Review meeting. The Scout will have the first section of the Eagle Scout Service Project Workbook printed and ready for review.  The Unit leader, the Unit Committee Chair, and the Scout will be present.  The Scout will present the idea.  If not approved, The Scout will update plans, make necessary changes, and meet again.  When approved, the Unit Leader and Committee Chair will sign Eagle Scout Service Project Workbook approval page.
    4. Once approved, The Scout will send an electronic copy of the workbook to the District Advancement Chairman.
    5. The Scout will then call or text the District Advancement Chairman to set up a time to discuss project and get final district approval. The District Advancement Chairman can give a verbal approval, and will physically sign the document at the next District Roundtable.  This prevents the Scout for being delayed in starting the project.
    6. The Scout will then obtain last signature on the page from beneficiary, and inform beneficiary that the project has been approved.
  3. Planning
    1. The Scout will plan the project using the Eagle Scout Service Project Workbook second section. (take pictures all along the way.)
    2. The Scout will plan and run fundraisers as needed. If fundraising is necessary, the Scout will get his fundraising efforts approved per the project workbook.  Once funds are raised and preparations made, the Scout will organize and lead the troop to complete the project, and arrange any other volunteer help as needed to execute the plan.
  4. Reporting
    1. Once the project is completed, the Scout will get signature from the Beneficiary on the Eagle Scout Service Project Workbook page stating that the project is complete.
    2. The Scout will complete the Eagle Scout Service Project Workbook Reporting section.
    3. The Scout will print out before and after photos and keep them with the notebook, along with all receipts and other planning documentation for the project. (Locating it all in a binder helps expedite the Board of Review process.)
  5. This completes the project.

 

  1. Application Submission.
    1. The Eagle Candidate completes the PDF version of Eagle Application.
      http://www.scouting.org/filestore/pdf/512-728_WB_fillable.pdf
    2. The Eagle Candidate lists contact information for the people listed for Requirement 2 (letters of recommendation). (In accordance to the National Guide to Advancement 9.0.1.7 . The District Advancement Committee will send requests for the letters of recommendations as needed. The Scout is not required to collect and provide them.)
    3. The Eagle Candidate fills in dates including requirement 3 and 4 as best they can.
    4. The Eagle Candidate will list Grand Total of hours listed in Eagle Scout Service Project Workbook for Requirement 5. Must match the hours listed in the Eagle Project Workbook.
    5. The Eagle Candidate and unit leader meet for Requirement 6.
    6. The Eagle Candidate submits the electronic copy of Eagle Application to Unit Leader or Unit Advancement Committee Chairman.
  2. Unit Leader/Unit Committee Advancement Chair verifies dates listed for rank using Scout Handbook/merit badges using troop records/Internet Advancement.
  3. Council Pre-Approval
    1. The Unit Leader/Unit Advancement Committee Chair sends electronic copy of application to Kember Madsen (Kember.Madsen@scouting.org) for council pre-approval.
    2. Unit Leader/Unit Committee Advancement Chair correct any errors that Kember finds.
    3. Kember will give the final approval.
  4. Scheduling the Eagle Board of Review
    1. The Unit Advancement Chairman / Unit Leader will inform the Eagle Candidate that their application has been pre-approved, and will give the Eagle Candidate the District Advancement Chairman’s phone number.
    2. The Eagle Candidate will contact the District Advancement Chairman and make appointment for Board of Review.
    3. The District Advancement Chairman will assign one of their committee members to represent the Council and District at the BOR.
    4. The Eagle Candidate will pass this date on to their Unit Leader.
    5. The Unit Advancement Chairman / Unit Leader will identify board members and invite them to the Eagle Board of Review. (As a rule of thumb, there should be 3 members or the BOR, not including the District Advancement Committee Representative.)
    6. . The Scoutmaster can sit in during the BOR, but can not be a participant.
  5. The Eagle Board of Review
    1. The Unit Leader will provide an official printed copy of eagle candidate application with all original signatures on it. (Except for the Council Approval signature. Kember’s approval email will work. The council will sign the original application when they get the original paperwork back into the office after the BOR.)
    2. The District Advancement Committee Representative will provide any printed copies of letters of recommendations that were obtained. Letters of Recommendation should match the references on the Eagle Application. (A BOR can not be postponed for any missing letters not collected.)
    3. The Eagle Candidate will provide Eagle Scout Service Project Workbook, with before and after photos and other items used to document the Eagle Project.
    4. The Eagle Candidate will bring their Scout Handbook for signature upon successful completion of the BOR.
    5. The Eagle Candidate and Board members arrive in field uniforms (class A), if registered Scouters.
    6. The District Advancement Committee Representative will give brief instruction to the Board members before the BOR interview.
    7. The Board of Review is held. (It’s good to have the Unit Leader introduce the Eagle Candidate and the Board members to each other.)
    8. Upon successful completion of the BOR, the Eagle Application is signed by District Advancement Committee Rep., any Board members, and then given to the Unit Advancement Chair / Unit Leader. (All other documentation are returned into the Council Office with the original application.)
  6. After completion of the Eagle Board of Review, the Eagle Candidate is an Eagle Scout.
    1. The Unit Advancement Chair / Unit Leader will submit the paperwork to have the awards prepared. The Scout shop will notify the Unit Leader when the award package is ready for pick up.
    2. The Scout can now begin planning his Eagle Court of Honor.

Workbook  located at – http://www.scouting.org/scoutsource/BoyScouts/AdvancementandAwards/EagleWorkbookProcedures.aspx

 

Serving the Youth of Hunt, Rains, Hopkins, and Delta Counties